Running meetings is an art form and unless you master the basics, it will only become more difficult throughout your career. Why call a meeting?? A meeting is called because you want to sort something out. Why do you need to sort something out?? Because you are unsure of something or need help with something or disagree with others about something etc etc.
How long to book out for the meeting - It all depends on the content of the meeting but beware of expecting too much of peoples time (efficiency is important).What do you need to know: Who to invite the meeting and who not to, people who are pro active and positive with the authority to make things happen.
Ensure everyone bring pre-work materials to the meeting and create an action list at the end of the meeting for future meetings. Follow up the action list with an email first then phone call. Keeping on top of everything that is going on can be difficult but people certainly require reminders at times.
Follow the agenda and create some visual aids or handouts where required. It is always important and required to discuss the agenda and stakeholders and how they fit together - essentially why you are taking these peoples time and what you want from them. Your position -Discuss your ideas for solution, and listen to the feedback from others. Action items - Capture all concerns and risks and rank them if possible, its handy to know what the major roadblocks and risks are for any project.
How to present to management and leave a lasting impression. You have been asked to complete a presentation to some managers high up the food chain, you are feeling nervous and are not sure what to put together....... First and foremost, pat yourself on the back!!! They want you to present something because you are doing a great job or are about to embark on a big project or have delivered a project! What does management want?? To know what is going on and sell the successes of the department. To reward those who are doing a good job because, if you do a good job you also make management look good. To remove risk, i.e. they want to trust you and they want to have input where you might not see the overall picture, this isn't a criticism of your ability, this is their job! What do you want from management?? We all want different things from money to power, to status, but in a work context we can shape our presentation to benefit what we want within an organisation long term. Recognition for a job well done, this means we will need to sell the positives of our work.
Trust and respect are key elements of what you want at the end of any presentation or interaction. With trust you can continue on as you were and make decisions with the backing of your peers and managers without feeling like you continually need to justify your position. Respect is more around the recognition for your work and respect leads to further job opportunities and additional workload. With trust and respect you can change an organisation.
Presentation tips and tricks
Structure is first and foremost, start with the outline of where you want to take them and progress in a logical fashion. Context / Details / Outcome.
Always finish with a positive and keep the important details as items to focus on in conclusion.
The flow of the presentation should include the challenges early on and then focus on the positive fixes and conclusions. If you focus on the negative then so will the audience and this will leave a negative impression.
Pictures, management love pictures, the reason pictures or graphs are so great for presentations is that they provide a simple message and provide context.
In finishing, keep it simple (KISS principle)
REMEMBER - The managers are people too, they get nervous and they have to do what you are doing to their boss. Show them how its done!
How long to book out for the meeting - It all depends on the content of the meeting but beware of expecting too much of peoples time (efficiency is important).What do you need to know: Who to invite the meeting and who not to, people who are pro active and positive with the authority to make things happen.
Ensure everyone bring pre-work materials to the meeting and create an action list at the end of the meeting for future meetings. Follow up the action list with an email first then phone call. Keeping on top of everything that is going on can be difficult but people certainly require reminders at times.
Follow the agenda and create some visual aids or handouts where required. It is always important and required to discuss the agenda and stakeholders and how they fit together - essentially why you are taking these peoples time and what you want from them. Your position -Discuss your ideas for solution, and listen to the feedback from others. Action items - Capture all concerns and risks and rank them if possible, its handy to know what the major roadblocks and risks are for any project.
How to present to management and leave a lasting impression. You have been asked to complete a presentation to some managers high up the food chain, you are feeling nervous and are not sure what to put together....... First and foremost, pat yourself on the back!!! They want you to present something because you are doing a great job or are about to embark on a big project or have delivered a project! What does management want?? To know what is going on and sell the successes of the department. To reward those who are doing a good job because, if you do a good job you also make management look good. To remove risk, i.e. they want to trust you and they want to have input where you might not see the overall picture, this isn't a criticism of your ability, this is their job! What do you want from management?? We all want different things from money to power, to status, but in a work context we can shape our presentation to benefit what we want within an organisation long term. Recognition for a job well done, this means we will need to sell the positives of our work.
Trust and respect are key elements of what you want at the end of any presentation or interaction. With trust you can continue on as you were and make decisions with the backing of your peers and managers without feeling like you continually need to justify your position. Respect is more around the recognition for your work and respect leads to further job opportunities and additional workload. With trust and respect you can change an organisation.
Presentation tips and tricks
Structure is first and foremost, start with the outline of where you want to take them and progress in a logical fashion. Context / Details / Outcome.
Always finish with a positive and keep the important details as items to focus on in conclusion.
The flow of the presentation should include the challenges early on and then focus on the positive fixes and conclusions. If you focus on the negative then so will the audience and this will leave a negative impression.
Pictures, management love pictures, the reason pictures or graphs are so great for presentations is that they provide a simple message and provide context.
In finishing, keep it simple (KISS principle)
REMEMBER - The managers are people too, they get nervous and they have to do what you are doing to their boss. Show them how its done!
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